Food Vendor Info

Food Truck Application

In addition to the many wonderful dining options close to the Boathouse District, a variety of food trucks will be available at the Oklahoma Book Festival.

Location: Boathouse District
Date/Time: Saturday, October 20, 2018, 10:00 am to 5:00 pm.
Attendance: Anticipated attendance for the inaugural Oklahoma Book Festival is 2,000 – 3,000.
Food Truck Fees: $100

All fees are nonrefundable after October 12, 2018.

Please note, there is limited space available, and only ten food trucks will be selected.

Food Truck/Vendor will receive:

  • One parking pass
  • One food vendor listing in Festival publication (if registered by September 30, 2018)
  • One food vendor listing on Festival website

Food Truck/Vendor Application Acceptance Policy: Confirmation for the Oklahoma Book Festival is based on the date and time of application submissions AND payment. Additionally, for food trucks, we will take your menu into account when we receive your completed application as our goal is to bring local food vendors/food trucks to the forefront to provide a unique experience for attendees by ensuring variety. The OBF will limit food trucks based upon cuisine offered. For example, the OBF will take only one barbeque truck, one ice cream truck, one taco truck etc. The OBF reserves the right to turn down applications (and return fees) based on the number of applications received and overall variety of applications.

Proceeds: Food trucks and vendors keep 100% of their proceeds for sales on the day of the event. However, food trucks are not allowed to sell alcoholic beverages.

Set-up, Hours, Teardown: Food Trucks/Vendors may begin to arrive as early as 7:00 a.m. on Saturday, October 20. All set-up must be completed by no later than 9:00 am. The event begins at 10:00 a.m. and all food trucks/vendors are required to remain open until 5:00 p.m. on event day. There will be NO teardown prior to 5 p.m.

On-site Resources: All food trucks must be able to operate independently of any provided resources at the Oklahoma Book Festival including water, electrical, refrigeration and any materials. Vendors are responsible for all set-up and clean-up of their space on the Boathouse District parking lot and their immediate area surrounding such space.

Operating License, Insurance: Food trucks must include with their application a copy of their Oklahoma State Food Truck Operating License and their Oklahoma Sales Tax Permit. In addition, food trucks must also provide an Insurance Certificate indicating at least $1,000,000 (one million dollars) each occurrence and $1,000,000 (one million dollars) in the aggregate for bodily injury and property damage with regard to use at the Boathouse District. Insurance certificate is required with the approval of the application.

Food Trucks and Vendors will be provided spaces based upon their order of arrival. Food trucks must plan on being there for the entirety of the event (10:00 am to 5:00 pm). Your food truck must be in place and operational no later than 9:00 am.

By filling out this form, you agree to the above.

Upon form submission, you will be directed to the confirmation page.

If you prefer to mail your application, download the PDF or DOC to fill out. Note: If choosing the PDF, save it to your computer and pull it up from the saved location on your computer before filling it out. If it is filled out in the browser, your information may be lost.

Food Truck Registration
  1. _______________________________________________
  2. Yes, I am applying as a food truck vendor for the Oklahoma Book Festival on Saturday, October 20, 2018. I have read and understand the event information, agree to comply with the requirements and will pay the applicable fees. I agree to accept all responsibility for any personal injury, property damage, loss or other harm suffered by myself or otherwise due to my participation in the event. Further, I shall indemnify and hold harmless the Oklahoma Book Festival and the Boathouse District against all suits, claims, demands and losses including costs, expenses and attorney’s fees incurred as a result of any action or omission, neglect or misconduct of the food truck.

  3. _______________________________________________

Thank you for your interest in being part of the Oklahoma Book Festival!